Privacy policy

About this policy

Record Wow is owned and operated by Asif Ahmed Mirza as an individual.

Record Wow is a personal project built from a passion for helping people create, communicate and make useful information easier to share. Respect for the people using the service, and for the people whose information appears in it, guides that purpose.

Operator and privacy contact: Asif Ahmed Mirza, House 35, Block L, Johar Town, Lahore, Pakistan, Postal Code 54782. In this policy, “we”, “us” and “our” mean Asif Ahmed Mirza operating Record Wow.

This policy covers the Record Wow web app at app.recordwow.com, including its recording, editing, meeting notes, sharing and connected calendar features. It also covers information you send to Record Wow support. A person or organization that records or shares content through Record Wow is responsible for explaining their own use of that content to the people involved.

For privacy questions or a data request, email hello@recordwow.com.

Information used by the app

• Your account. Your username, display name, email address, password verification information, account preferences and signed-in sessions help you sign in, manage your workspace and control access.
• Your content. The app stores media you upload or save, such as screen recordings, camera video, audio, screenshots and recording metadata. It also stores project edits, transcripts, captions, scripts, notes, comments, replies, sharing choices and generated files associated with your work.
• Connected services. If you connect a calendar, Record Wow receives the account and meeting information described below and keeps the authorization needed to refresh it. Other optional services receive the information needed for the feature you choose to use.
• Shared content interactions. Shared viewers can record session-based viewing events, playback progress, quiz results, comments, reactions and video replies. If a creator enables a contact form, the name, email address, company and message you submit are shared with that creator. Follow-up marketing consent is separate from sending a contact request.
• Operation and support. Requests to the service include network information such as an IP address. Security checks, request logs, processing status and account activity help operate the app and investigate failures or abuse. Support receives the information you include in your message.

Google Calendar, Outlook and Zoom

Connecting an account lets Record Wow show upcoming meetings and offer a shortcut to add meeting notes. You sign in with the provider and review its permission screen. Calendar access is read-only: this connection does not create, edit or delete your calendar appointments.

Record Wow does not sell your connected calendar data or use it for advertising.

• Google Calendar: account identity and email, your calendar list, and events from calendars you select. Event access includes titles, dates, times and meeting links. Descriptions, location and conference details may be read to find a meeting link; the cached meeting list keeps the extracted link rather than the full description.
• Outlook: account identity and email, your calendar list, and basic event details from calendars you select, including titles, dates, times and online meeting or location links.
• Zoom: your Zoom account identity and scheduled meetings you host, including meeting titles, dates, times and join links. This connection does not import your Zoom cloud recordings or provide a complete list of meetings hosted by other people.

Record Wow stores the connected account label and identifier, calendar names and selections, and a snapshot of upcoming meetings for the next 30 days. You can select up to 20 calendars. The app refreshes stale information about every five minutes while a meeting view is open and visible, or when you choose Refresh. It stores authorization tokens so you do not have to sign in for each refresh.

Calendar connections are optional. If you do not connect an account, its meetings will not appear in Record Wow; you can still use available recording and transcript-import features. Signing in to Record Wow with Google or Microsoft is separate from connecting a calendar.

Connecting a calendar does not authorize or start a meeting recording. Choosing Add notes opens the recording form when a meeting recording service is available, or transcript import when it is not. Recording requires a separate action and confirmation that you have permission to record and transcribe the meeting.

Google access is subject to the Google API Services User Data Policy and the Google Workspace user data and developer policy. Our calendar integration uses Google information to identify the connected account, display selected calendars and upcoming meetings, and let you choose a meeting for notes. Calendar permission alone does not authorize sending a meeting recording or transcript to an external summary service.

Google Limited Use: Record Wow’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements. We use this information only to provide or improve the user-facing features described here. We do not sell it, use it for advertising or credit decisions, or use it to develop, improve or train generalized AI or machine-learning models.

Google information is transferred only for a disclosed user-facing feature with your consent, necessary security purposes, legal obligations, or a business transfer with your prior explicit consent. Human access is limited to your documented permission to inspect specific information, necessary security or legal purposes, or anonymized and aggregated internal operations where permitted. These restrictions also apply to people and service providers acting on our behalf.

You can disconnect a provider by opening its row in Meeting notes and choosing Disconnect. You can also withdraw access in that provider’s account settings. The retention section explains what happens to previously stored information.

Processing and sharing

Information is processed to save and edit your work, show your calendar and notes, generate files you request, provide sharing controls, secure accounts and respond to support requests. Hosting and storage services process information as part of running recordwow.

When connected to your signed-in Record Wow account, the Chrome extension automatically uploads recordings privately to that account, including while recording continues, and finishes saving after you stop. A local backup remains available after upload and when a connection fails. The extension retries unfinished uploads when the connection is available and the recording preview is open. Saving a recording or opening Share does not publish it; publication or viewer sharing requires a separate explicit action. Incomplete uploads expire after seven days. Deleting a local copy does not delete an uploaded project; delete that project separately in the web app.

Information comes from you and your device, from the services you choose to connect, and from people who contribute to content or interactions in your workspace. The features you choose determine which of these sources are involved. You do not need to provide a calendar connection or optional processing consent just to send a support request.

Built-in transcription runs on the Record Wow server. Optional meeting recording uses a meeting service, which receives the meeting link and scheduling information and processes meeting audio or video and transcripts. Optional text, voice, image and translation services receive the text or reference media you approve for that action. A summary service can receive the transcript when you request an external summary. A voice service can receive an enrollment sample when you confirm permission to use that voice.

If you use an available cloud backup, publishing, notification or contact-sync service, that service receives the relevant archive, output, destination or contact details. Contact transfer requires a separate confirmation. Those services also handle information under their own terms and privacy practices. Contact support if you need the identity of a service used by your workspace before sending content.

Your sharing choices determine who can access a published recording or note. People who can access content may save their own copies. Viewer contact forms and responses are available to the content owner; use them only when you want to send that information to the owner.

If someone else records you, invites you to a workspace or shares content about you, that person or organization may make separate decisions about the recording and its use. Contact them about those decisions. You may also contact Record Wow about information held by the service; you do not need an account to raise a privacy concern.

Storage and security

Record Wow uses HTTPS for connections to the app, account-based access controls for private content, and encrypted storage for calendar authorization tokens and saved connected-account, calendar and event details. These measures do not mean that every stored file is encrypted or that published recordings become private. No service can guarantee that every security incident will be prevented.

Cookies maintain your signed-in session and help complete a connection securely. Browser storage also keeps preferences and recording drafts or recovery data on your device. Clearing browser data can remove local drafts. Signing out does not necessarily erase files you downloaded or local recording recovery data.

Privacy masks in an edited video do not erase the original recording. Review the original media, spoken audio, captions and exported result before sharing sensitive material.

Retention and deletion

Saved projects, original media and notes remain in the active app until you delete them or an applicable retention rule removes them. Do not assume that closing the app, signing out, passing a meeting date or disconnecting a calendar deletes a recording or note.

Calendar snapshots are replaced when a refresh succeeds. The 30-day upcoming-meeting window is a display range, not a promise that every stored copy expires after 30 days. A snapshot can remain when refresh stops. Disconnecting removes the provider’s saved authorization, connected account information and cached events from the active app. It does not cancel a recording you scheduled separately or delete saved meeting notes. Manage those items in Meeting notes. Removing access at the provider stops authorized future access there; also disconnect in Record Wow to remove its cached connection data.

Account deletion removes your account and owned content from the active app, including active share links and calendar connections. Recovery copies can remain in backups and deployment snapshots after active data is deleted; some historical snapshots do not have automatic expiry. Immediate erasure of every recovery copy is not promised. Deletion from Record Wow does not automatically remove copies already downloaded, exported to another service or retained by a meeting or other processing provider. Contact support for help with these copies and related deletion requests.

Your choices and requests

• Update your display name and preferences in account settings.
• Use Download personal data ZIP in your profile to export account information, project metadata, history, meeting notes, library organization and cached calendar information. Authorization tokens are excluded. Download source media through the individual project’s download or archive controls.
• Open the provider’s row in Meeting notes to change selected calendars or disconnect. Use Choose calendars, then Save selection to apply a change.
• Manage or remove your shared content, projects and finished meetings through their respective controls.
• Use Delete account in account settings. You may first need to finish processing, stop active meeting recordings, remove an enrolled voice, or assign another administrator if you are the last administrator.

You can email hello@recordwow.com to request access, correction or deletion. Depending on the law that applies to you and the processing involved, you may also have rights to a portable copy, restriction of processing, withdrawal of consent or a complaint to a privacy regulator. Withdrawing consent does not change the lawfulness of processing already carried out before withdrawal.

Objecting to processing: where applicable law gives you a right to object, you can exercise it by emailing the same privacy contact and identifying the processing you want to challenge.

Include enough information to identify your account or the content concerned. We may need to verify your identity or authority before disclosing or deleting information. We will assess requests under the law that applies and explain any reason we cannot fulfill a request, along with any available next steps. Do not send your password, authorization tokens or unrelated private content.

If your concern involves a child’s information, a recording made without permission or a voice used without authorization, identify that concern in your message so it can be assessed. Do not send additional sensitive material unless needed to investigate the request.

Policy updates

Changes to this policy will be accompanied by an updated date. A material change to the use of connected-calendar information will be explained before the new use begins, with fresh permission where required. A policy update does not itself grant new calendar permissions or recording consent.